University Registrar Policies
The mission of the Office of the University Registrar is to provide exceptional and timely service to the ITU community, while supporting the visions of the University. As stewards of academic records, we value honesty, integrity, and confidentiality. We comply with all internal policies and federal regulations.
Academic Probation and Expulsion
ITU exercises a “three strikes” policy when it comes to academic probation, suspension, and expulsion.
Strike 1 – Probation I
A student whose GPA for any trimester is below 3.00 will be placed on academic probation the following trimester. A hold will be placed on the student’s record and the student MUST meet with their academic advisor before they are allowed to register for the next trimester. A student on academic probation is not considered to be in “good standing” and has therefore lost the following privileges:
- Applying for on-campus jobs, including TA positions
- Receiving an ITU scholarship
- Running for student government
A student on academic probation must earn a GPA above 3.00 the following trimester in order to return their academic status to “good standing.”
Strike 2 – Probation II
Earning a term GPA in any subsequent trimester that falls below 3.00 for a second time will result in Probation II. A hold will be placed on the student’s record and the student MUST meet with their Academic Advisor before they are allowed to register for the next trimester. Probation II acts as a final warning before Expulsion.
Strike 3 – Expulsion
If a student earns a GPA in any subsequent trimester that falls below 3.00 for a third time, the student will be expelled from the University. Once expelled, the student may not reapply for admission to the University for a period of one year.
Auditing a course is an option that allows the student to sit in on the course without receiving academic credit or a grade. The student is not required to complete course assignments, though he or she may do so with the permission of the instructor. A grade of AUD (Audit) is assigned to the course and recorded on the academic record. Courses taken for Audit do not apply toward any academic degree, and do not count as part of a student’s course-load. The tuition for an audited course is 50% of the tuition for a credit bearing course. Requests for auditing a course require approval of the instructor and must be made before the end of the Add/Drop period.
Attendance and Participation
Attendance is mandatory for all on-campus courses at ITU. The university requires students to attend, fully participate, and be engaged in their enrolled courses each term. For online courses, students’ regular participation online will qualify as “attendance.” Students who miss more than 20% of required attendance without an excused absence for on-campus courses will be administratively withdrawn from the course and receive a grade of UW (Unauthorized Withdrawal). A grade of UW is calculated as an F grade in the grade point average calculation.
Except as provided in Federal Regulation 34 CFR 668.8(k) and (l), a credit hour is an amount of work represented by intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:
- One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time; or
- At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution, including laboratory work, internships, practice, studio work, and other academic work leading to the award of credit hours.
ITU has adopted the United States Department of Education requirements for “courses offered entirely online and without any required face-to-face class meetings.”
Academic credit hours are measured in terms of credit hours.
This is a listing of how Academic credit hours are measured:
- 1 credit hour = 1 trimester term hour
- 1 trimester credit hour = 15 hours of classroom lectures/30 laboratory hours/45 practicum hours 24
The student must enroll in 9 credit hours to be considered as a full-time student
All classes conducted at the ITU main campus have a mandatory in-class final examination or presentation.
Independent Study allows students to explore academic areas of special interest not provided in the existing curriculum. It is carried out under the guidance of a member of the faculty. Students are limited to 3.0 credit hours of Independent Study toward their Master’s program and 6.0 credit hours towards their Doctoral program and may not take more than one Independent Study in a single trimester.
Independent Study is available to students who have completed a minimum of 9.0 credit hours and with a minimum cumulative 3.0 GPA. It must be taken within the student’s degree program.
The Independent Study course is offered as variable credit within each degree program and area of study. It carries a maximum of 3 credit hours for students enrolled in a Master’s program and 6 credit hours for students enrolled in a Doctoral program per trimester. The course number 689 is used across all departments for Master’s and 891 for Doctoral and uses the appropriate area of study subject code.
Independent Study is graded based on the standard ITU letter grade scale (not P/NP).
For all Independent Study programs an Independent Study Contract Request Form must be completed and approved by the supervising faculty and the Department Chair. The approved contract is submitted to the Office of the University Registrar for processing. The student’s contract must:
- Present an outline of proposed study, which indicates an amount of work equivalent to the lecture and study 147 time devoted to a standard course. This equates to a minimum of 15 hours per 1 trimester credit hour. The proposal must describe the educational value for the student’s total program of study, the specific objectives, and the justification for enrolling in Independent Study.
- Provide a schedule for meeting with the instructor, for completing assignments/progress reports, for the submission of the final paper or project, and for the criteria used to assign a grade (including specific values if the grade will be based on more than the final paper or project). A minimum of weekly conferences with the supervising instructor is expected, normally on campus. Other arrangements may be made, provided the work may be appropriately supervised.
- Show preparation and competence to do independent work and to address the proposed topic.
A course with an earned grade of B-, C+, C, C-, D+, D, D-, F, and NP may be repeated for a maximum of two (2) times. A withdrawn (W) course is not counted as a repeated course. Repeating a course is not allowed for courses where an Incomplete (I) grade has been assigned. Earned course credit will be awarded only once. Grades assigned at each attempt are permanently recorded on the student’s transcript and the term (trimester) GPA will not be modified. The highest grade earned will be used in the cumulative GPA calculation.
Time Limits for Degree Completion
All candidates for master’s degrees must complete all the matriculation requirements within six calendar years after initial registration at ITU. See Doctoral program policy for doctoral degree completion time limits.