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The Office of the Registrar’s Policies

Academic Probation and Expulsion Policy

Effective September 2014 — All current ITU students will start with a clean slate. Probation I will be placed based on Summer 2014 grades.

ITU exercises a “three strikes” policy when it comes to academic probation, suspension, and expulsion.

Strike 1 – Probation I

A student whose GPA for any trimester is below 3.00 will be placed on academic probation the following trimester. A hold will be placed on the student’s record and the student MUST meet with their academic advisor before they are allowed to register for the next trimester.

A student on academic probation is not considered to be in “good standing” and has therefore lost the following privileges:

  • Applying for on-campus jobs, including TA positions
  • Requesting internship credit (i.e. enrollment in GRN 900)
  • Receiving an ITU scholarship
  • Running for student government

A student on academic probation must earn a GPA above 3.00 the following trimester in order to return their academic status to “good standing.”

Strike 2 – Probation II

Earning a term GPA in any subsequent trimester that falls below 3.00 for a second time will result in Probation II. A hold will be placed on the student’s record and the student MUST meet with their academic advisor before they are allowed to register for the next trimester. Probation II acts as a final warning before Expulsion.

Strike 3 – Expulsion

If a student earns a GPA in any subsequent trimester that falls below 3.00 for a third time, the student will be expelled from the University. Once expelled, the student may not reapply for admission to the University for a period of one year.

Adding and Dropping Courses

Students may not add a course after the second week of instruction in the trimester scheduling system unless otherwise determined by the Academic Committee. The deadline for dropping a course is no later than the second week of the trimester. Dropping a course after the second week of instruction will result in a grade of W (W=Withdraw). Dropping a course after the halfway point of the term (after the 4th week of an Online Session or after the 8th week of an on-campus course) will result in a grade of F (F=Fail).

Tuition refund will be issued for a dropped course according to the fee schedule stated in the Financial Obligations and Refunds section. Holders of fellowships, assistantships, tuition and fee waivers, and student visas must maintain the required number of credit hours or risk loss of their tuition and fee waiver for the term. Students who lose their waivers will be billed the full cost of tuition and fees.

Auditing Classes

A student may audit almost any course offered by ITU. Auditing a class means that the student registers for a class as an “Auditor”. The student is not required to complete course assignments, though he or she may do so with the permission of the instructor. The student does not receive a letter grade for the course. Instead a grade of “AUD” is entered in the student’s record.

Classes taken for “Audit” do not apply toward any academic degree, and do not count as part of a student’s full- or part-time course-load. The tuition for an audited course is the same as that for a credit course.

Registering to audit a class

Duration: A student may register to audit a course up to one week after the last day of late registration

Auditing limitations

  • Registration is limited to classes with space available
  • Professor’s permission
  • Tuition and fees are the same as for credit

Change of Program (Major)

This policy will be discontinued after August 29th, 2014 and be replaced with a new policy.

Students who wish to change their program (major), or add a concentration, must submit the request before they complete 19 units at ITU. Previous credits may or may not be considered towards new major requirements. Existing GPA carries over into the new program.

Continuation and Probation Rules

Students are considered to be in good standing if they:

  • Meet all admissions requirements
  • Are not on academic probation
  • Are making satisfactory progress towards degree requirements – including a project or thesis if required

Declaring or Changing Concentrations (For MBA Program Only)

Effective September 2014

MBA program concentrations may be declared, starting at the point of admissions. If a student does not declare a concentration during the admissions process, the student will be enrolled in the General MBA program.

Students may add or change their MBA program concentration at any point before the completion of 19 credit hours. Any approved transfer credit will be counted towards the 19 credit hours. Requests to declare, or change, concentrations must be made by the first day of the trimester in which the student will attempt the 20th credit hour in order to be considered.

If a student has declared a concentration and does not complete the required concentration courses by graduation, the student will graduate with a General MBA degree, with no specialization.

Please note that concentrations will only appear on your transcript, and not on your diploma.

Grade Change Policy

After a grade has been assigned by the instructor, any change of the grade has to follow the Grade Change Policy below:

A) The application for a grade change must be received by the instructor not later than the end of the trimester following the one in which the course was taken.
B) The assignment of the contested grade is due to a clerical error of the instructor, for example: wrong summation of points, or clerical oversight of any student work that is used in the grade computation.

Grade change requests that contest the instructor’s judgment of the academic quality of the student’s work or achievement are disallowed.

Grade change requests that are based on makeup work of any type performed after the trimester in which the course was taken are disallowed.

Grade change requests that are based solely on the student’s desire to have a better grade are disallowed.

If the above conditions A) and B) are met and the instructor decides to change the grade, the request must be submitted to the department chair for final approval. After this approval the registrar will effect the grade change in the students records.

If a student decides to take the same course again and achieves a better grade, the better grade will be entered in addition to the former grade in the student’s record, but will not count as additional credit units toward the student’s degree.

Incomplete Grade policy

Effective As of Fall 2011

Incomplete grade is student initiated.

  1. The purpose of an ‘incomplete‘ (I) grade is to give a student the chance of receiving at a later time a letter grade for a course for which the student has not finished all necessary work during the course time, or was prevented by special and unforeseeable circumstances from making proper progress.
  2. A student who fulfills the conditions of 1) is entitled to ask the instructor for a grade of ‘incomplete’ for the course. If the student so requests, the instructor can, but is not required to issue an I grade. Without such a request the instructor must not issue an I grade. (An I grade cannot be issued for Independent Study and for any class that has not been sufficiently attended by the student).
  3. The student makes the request by filling out the Incomplete Grade Request (Petition) form and submitting it to the instructor before the date when the grades for the course are due. The form must contain the names of student and instructor, the number and name of the course for which the I grade is requested, and the description of the work, that must be completed to receive a letter grade. The form must be dated and signed by student and instructor and is filed with the registrar.
  4. A student who receives an I grade for a course must complete and submit the missing work within the following trimester to the instructor of the course or the instructor’s TA.
  5. If the missing work is submitted in time, the instructor ‘s TA will check the submitted work for completeness and, if complete, will forward it to the instructor. The instructor will review the submitted work and will make the decision which letter grade the student should receive. This letter grade must not be higher than B+. This letter grade is considered the final course grade and cannot be contested by the student.
  6. If the student does not submit the missing work in time, the I grade changes to F.
  7. Whatever the I grade changes to will replace the I in the student’s record.
  8. As long as a course grade is in the student’s record as an I, it counts toward the student’s credit hours, but is ignored in the calculation of the student’s GPA.
  9. A student must not have more than 2 I grades on his/her record at any time.

Important Note for International Students: International students on F or J status must be enrolled full-time during each trimester. Such international students should be aware that the change of an I grade to an F can impact the student’s visa status. For immigration purposes, incomplete grades are not allowed during final trimester.

Maximum Course Load Per Trimester

Effective Fall 2014

The maximum course load for any graduate student in one trimester is thirteen (13) credit hours. Continuing students are eligible to register for a maximum of ten (10) credit hours during the registration period. Students wishing to register for the eleventh (11th) through thirteenth (13th) credit hours must follow special registration procedures, as prescribed by the Office of the Registrar.

No Pass (NP) Grade Limit for GRN 900 Internship

Effective Fall 2014

A student who has earned two (2) No Pass (NP) grades for previous GRN 900 (Internship) courses is not eligible for future enrollment in GRN 900. In view of the University’s internship requirement to complete certain programs, such a student may appeal to the Office of the Registrar for a special waiver.

No Pass (NP) grades for GRN 900 earned prior to Fall 2014 will not be counted towards the two (2) No Pass (NP) limit.

Repeating Courses

Effective Fall 2014

A graduate student may repeat a course for which s/he has earned a grade of B-, C+, C, C-, D+, D, D-, F, and NP. A withdrawn (W) course is not counted as a repeated course. Repeating a course is not allowed for courses where an Incomplete (I) grade has been assigned.

A graduate student is only allowed to attempt the same class for a maximum of three (3) times. Earned course credit will be awarded only once. Grades assigned at each attempt are permanently recorded on the student’s transcript and the term (trimester) GPA will not be modified. The highest grade earned will be used in the career (cumulative) GPA calculation.

Under certain circumstances, the Office of the Registrar, in consultation with the appropriate Department Chair, may allow a fourth attempt on a course. For example, certain classes required for graduation, such as internship and capstone, may be repeated multiple times to achieve the required number of credits for the student to graduate. Internship classes have a separate limitation on number of attempts. See No Pass (NP) Grade Limit for GRN 900 policy.

Time Limits

All candidates for master’s degrees must complete all the matriculation requirements within six calendar years after initial registration at ITU.

Transferring Credits

Last updated Summer 2014

Students who have taken graduate-level courses at other US universities may petition to transfer course credit to count towards completing their ITU degree program. The Department Chair grants final approval, as subject to the following criteria:

(1) A grade of B or better in the course is required for any credit to be transferred.
(2) No more than 9 credit hours may be transferred from other US graduate institutions recognized by the following regional and national accrediting agencies:

  • Accrediting Council for Independent Colleges and Schools (ACICS)
  • Middle States Association of Colleges and Schools (MSA)
  • New England Association of Schools and Colleges (NEASC)
  • North Central Association of Colleges and Schools (NCA)
  • Northwest Commission on Colleges and Universities (NWCCU)
  • Western Association of Schools and Colleges (WASC)
  • Southern Association of Colleges and Schools (SACS)

(3) Courses transferred must be equivalent in level and content to specific courses offered in your ITU degree program.
(4) The courses to be transferred may substitute for electives but not for core courses in the ITU degree program.
(5) No course(s) will be approved for transfer prior to a student’s admission to and enrollment at ITU.
(6) Grades from previous institutions will not be transferred and will not affect GPA.

At the time of admission, the Admissions Office will provide an overview of the transfer credit policy and process to give applicants a general sense of what course credit the student can expect to transfer upon enrollment at ITU. However, preliminary transfer credit evaluations will not be provided prior to enrollment. Decisions on the awarding of actual credit are ultimately at the sole discretion of each Department Chair.

Transfer credit requests must be received by the Office of the Registrar before the end of the student’s first trimester at ITU in order to be considered.

Last modified: February 27, 2015