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Internship Request Procedure

Finding An Internship

There are a number of resources for finding a good internship. Two of the most popular sites based in the Bay Area that advertise internships related to our graduate programs are Internships.com (www.internships.com/it) and Intern Match (www.looksharp.com). In addition, you may find more resources from Career Services or by contacting careerservices@itu.edu.

Procedure

All internship requests must follow the procedure below. Students who do not follow this procedure may see their internship requests delayed or denied. Students are reminded that they may not begin an internship until all parts of this procedure have been completed. (Note: Students attending ITU on an F-1 student visa must not begin a new or renewed internship until they receive an updated I-20 with Curricular Practical Training (CPT).)

Step 1: Offer Letter (Required Items)

Click here to see a sample offer letter. Obtain a typed, signed letter from the internship provider on the provider’s letterhead. The letter must include the following:

  • Supplemental: A statement confirming that the position and duties to be performed are supplemental to the provider’s current staffing and will not replace or replicate an existing or vacant position.
  • Dates: Start and end dates within the dates of the trimester. (Summer 2017: Start date cannot be earlier than 5/8/2017. End date cannot be later than 8/20/2017.)
  • Title and Specific Duties: A list of the specific duties to be performed in the internship (see samples below)
  • Addresses: The provider’s headquarters and the name and address of the site where the internship will take place if in a different location
  • Hours: The number of hours per week the student will spend in the internship
  • Goals and Objectives: A minimum of three specific goals or objectives of the internship, such as the knowledge and skills the student will gain through this opportunity that relate to the degree program.
  • Supervisor Name and E-mail Address: The full name and e-mail address of the person at the internship provider’s organization who will supervise the intern.
  • E-verify or Employer Identification Number (EIN): The E-Verify or EIN number of the internship provider is required by the university to show that the provider is able to offer a legitimate internship.
  • Signature: The signature of the person at the internship provider’s organization who will supervise the intern
  • Company Letterhead: Offer letter generated on document with identifying company letterhead.

Step 2: Internship Cooperative Agreement

– Attach a copy of the Internship Cooperative Agreement signed by your internship provider.

Step 3: Tuition/Fees

– Students will not be allowed to begin an internship until all tuition and fees for prior terms and for the trimester the internship will take place in have been paid in full. Click here for information about paying tuition and fees.

Step 4: Request Form

– Complete and sign the first section of the Internship Request Form (see links on the right hand menu). If you are changing an internship provider in the current trimester, please attach a Change of Internship Provider form with Step 1 completed instead. These forms must include your current residential address where requested. Click here to update this address in your ITU student record.

If you are requesting a New Internship Provider or Change of Provider, be sure that you have completed the evaluation section of your Request Form. (Note: You do not need to get a signature from ISO, faculty, or the RO before attaching these forms. The ISO will arrange this for you as long as your documents are submitted properly and follow the internship policy.)

Step 5: Submission Form

– Select and complete the appropriate Internship Submission Form and attach your Request form, Offer letter, and Internship Cooperative Agreement.

Step 6: Integrating Academic & Internship Learning (CFL 591) (For students requesting their first internship at ITU)

– Students must be enrolled in Integrating Academic & Internship Learning before beginning their first internship. The Integrating Academic & Internship Learning class will last for only part of the trimester. Students may begin their first internship before or concurrently with the Integrating Academic & Internship Learning class.

Step 7: Transfer out release date (For new students transferring to ITU from another U.S. institution)

– New F-1 students who are transferring to ITU from another U.S. institution must have their F-1 SEVIS record released in SEVIS by the transfer release date given in your admission materials. Students who do not follow this requirement will have their internship start date delayed or the internship request itself may be denied.

Submission Dates

The following due dates for internship requests apply to all students. These dates allow our staff to review the adequacy of internship requests and the student’s academic progress.

Summer 2017

New and Continuing Provider Submissions – March 6, 2017 – April 21, 2017 (Internships will start as early as May 8, 2017)
Late Submissions for New Providers Only – April 24, 2017 – May 5, 2017 (Internships will start as early as May 29, 2017)
Change of Provider Submissions – May 8, 2017 – June 30, 2017 (Internships will start at least one week after submission)
A Change of Provider is only allowed for students already enrolled in INT 593 for Summer 2017. It cannot be used to add this class and a new internship. Students may not change the level of their internship when changing their provider.

Sample Internship Descriptions

Last modified: April 26, 2017